All About the Group Admin - post

Why Register for the Group Admin?

Are you a director, child care provider, or administrator looking to assign professional development training for your staff?
ChildCareEd’s Group Admin is your all-in-one staff training dashboard — designed to make managing, assigning, and tracking training simple and efficient.

With the Grou Admin, you can:

• Purchase training hours in bulk at a flat, discounted rate.
• Assign online self-paced and instructor-led (Zoom) courses to staff.
• Track staff progress and completion from one easy-to-use dashboard.
• Print or download certificates instantly once courses are completed.
• Reassign unused training hours to new staff members as needed.
• Enjoy no expiration on purchased hours — they never expire!
• Request Spanish-language support for group trainings, including translated materials and live Spanish-speaking assistance (available upon request for an additional fee).

Perfect for child care centers, family child care homes, and multi-site programs, the Admin Portal helps you stay compliant with licensing requirements while saving time and money, and also supporting diverse teams with multilingual training options.

How Do I Access the Group Admin?

1. Go to www.ChildCareEd.com and log in with your credentials.
2. Once logged in, click on “Group Admin” at the top of the page to access your dashboard.

From here, you can purchase hours, add team members, assign training, and monitor your staff’s progress — all in one place.

How Do I Purchase Training Hours in the Group Admin?

1. In your Admin Portal dashboard, locate the “Purchase Hours” section.
2. Select Product & Quantity, then click the green “$ Buy Hours” button.
3. Review your order and choose your preferred payment method.
4. Once your payment is processed, your purchased hours will appear instantly in your Admin Portal balance.

Your hours are available immediately — and they never expire!

How Do I Register Staff to Take Courses?

1. In the Group Admin, click “Team Management”
2. Click the green “Add New Member” button to add staff who do not currently have an account with ChildCareEd.
3. Click the orange "Add Existing Users to Team" to add staff who have an account with ChildCareEd.

How Do I Assign Courses to Staff?

1. From the Group Admin, select the training course you’d like to assign. Click the Assign button next to the training.
2. Select the staff members’ you would like to assign to this training.
3. Click “Assign” to assign the training.

Staff will receive an email invitation to start their training immediately. You can track their progress and view completion certificates directly from your Admin Portal.

Spanish Translation & Support for Group Trainings

To better support diverse teams, ChildCareEd offers Spanish-language services for group trainings.

• Training materials can be translated into Spanish upon request.
• A Spanish-speaking trainer or support staff member can be provided during the session.
• These services are available for an additional fee.

This option helps ensure all staff members can fully understand and engage with the training content, improving learning outcomes and compliance.

Why Choose the Group Admin?

The Group Admin gives directors and program leaders the smartest way to manage staff training — with flexibility, transparency, and complete control.

• Manage all training from one simple dashboard
• Monitor compliance and CEUs with built-in reporting
• Schedule live virtual or on-site training sessions
• Print certificates anytime for recordkeeping or audits

ChildCareEd’s Group Admin – The Smart Way to Manage Staff Training.