H&H POLICY ON RECORDS, RELEASE AND PRIVACY

 Effective Date: 01/2013

 Revision Date: 02/16/15

H&H POLICY ON RECORDS, RELEASE AND PRIVACY

Policy:

It is the policy of H&H to maintain records that are kept up‐to‐date, private and secure.  

Purpose:  

This policy is intended to maintain compliance with all local, state and federal regulations, as well as a high standard of professional conduct throughout the organization.

Responsibilities:

H&H Executive Director under the oversight of the H&H Governing Board

Process/Procedures:

Learner records are kept up‐to‐date, private and secure.  A computer database is maintained that includes participant contact information, event information, and unit information. Following a training event participants can expect their CEU certificates to be emailed to them. Upon submission of a completed H&H Release of Information Form, from the applicant by signature only, records will be released and forwarded within a period of 7 to 14 business days, based on need. Expedited records may be requested for an additional fee. H&H Release of Information Form can be found at https://www.childcareed.com/a/h-h-release-of-information-form.html .

Some state educational departments require reporting of training events. If you are in a state that requires H&H to report the outcome of a training event, we will comply with state requirements without a release form.

In addition to this policy, password‐only access to computer records and locked file cabinets assure privacy and security.